Access 2016: Keyboard Shortcuts

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Keyboard shortcuts for Microsoft Access 2013 and 2016

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Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Access desktop databases.

To do this Press
Select the active tab of the ribbon and activate KeyTips Alt or F10
(to move to a different tab, use KeyTips or the arrow keys)
Open the Home tab Alt+H
Open the Tell me box on the ribbon Alt+Q, and then enter the search term Shift+F10
Display the shortcut menu for the selected item Shift+F10
Move the focus to a different pane of the window F6
Open an existing database Ctrl+O or Ctrl+F12
Show or hide the Navigation Pane F11
Show or hide a property sheet F4
Switch between Edit mode (with insertion point displayed) and Navigation mode in a datasheet or design view F2
Switch to Form view from form Design view F5
Move to the next or previous field in a Datasheet view The Tab key or Shift+Tab
Go to a specific record in a Datasheet view F5
(then, in the record number box, type the record number and press Enter)
Open the Print dialog box from Print (for datasheets, forms, and reports) Ctrl+P
Open the Page Setup dialog box (for forms and reports) S
Zoom in or out on a part of the page Z
Open the Find tab in the Find and Replace dialog box in the Datasheet view or Form view Ctrl+F
Open the Replace tab in the Find and Replace dialog box in the Datasheet view or Form view Ctrl+H
Add a new record in Datasheet view or Form view Ctrl+Plus Sign (+)
Open the Help window F1
Exit Access Alt+F4

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of Access, organized by tabs. Each tab displays a different ribbon, which is made up of groups, and each group includes one or more commands.

You can navigate the ribbon with just the keyboard. KeyTips are special key combinations you can use to quickly get to a command on the ribbon by pressing a few keys, regardless of where you are in Access. Every command in Access can be given by using a KeyTip.

NOTE: Add-ins and other programs might add new tabs to the ribbon and might provide KeyTips for those tabs.

There are two ways to navigate the tabs in the ribbon:

  • To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
  • To go directly to a tab on the ribbon, press one of the following KeyTips:
To do this Press
Open the File page Alt+F
Open the Home tab Alt+H
Open the Create tab Alt+C
Open the External Data tab Alt+X or Alt+X,1
Open the Database Tools tab Alt+Y
Open the Fields tab Alt+J, B
Open the Table tab Alt+J, T
Open the Add-ins tab, if present Alt+X, 2
Open the Tell me box on the ribbon Alt+Q, and then enter the search term

Working in ribbon tabs with the keyboard

  • To move to the list of ribbon tabs, press Alt; to go directly to a tab, press its KeyTip.
  • To move in the group that’s currently selected, press the Down Arrow key.
  • To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow.
  • To move between commands within a group, press the Tab key or Shift+Tab. You move forward or backward through the commands in order.
  • You activate controls in different ways, depending upon the type of control:
    • If the selected command is a button, to activate it, press Spacebar or Enter.
    • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
    • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the Up Arrow key or the Down Arrow key.
    • If the selected command is a gallery, to select the command, press Spacebar or Enter. Then, tab through the items.

TIP: In galleries with more than one row of items, the Tab key moves the focus from the beginning to the end of the current row. When you reach the end of a row, the focus moves to the beginning of the next row. Pressing the Right Arrow key at the end of the current row moves the focus back to the beginning of the current row.

The following table lists ways to move the focus by using the keyboard:

To do this Press
Select the active tab of the ribbon and activate KeyTips Alt or F10
(to move to a different tab, use KeyTips or the arrow keys)
Move the focus to commands on the ribbon The Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the items on the ribbon The Down Arrow key, the Up Arrow key, the Left Arrow key, or the Right Arrow key
Expand or collapse the ribbon Ctrl+F1
Display the shortcut menu for the selected item Shift+F10
Move the focus to a different pane of the window F6
Move to the next or previous command on the ribbon The Tab key or Shift+Tab
Activate the selected command or control on the ribbon Spacebar or Enter
Open the selected menu or gallery on the ribbon Spacebar or Enter
Open the selected list on the ribbon, such as the Font list The Down Arrow key
Move between items in an open menu or gallery The Tab key
Finish modifying a value in a control on the ribbon, and move the focus back to the document Enter

Use KeyTips

You can display KeyTips, which are the letters used to give commands with the keyboard, and then use them to navigate in the ribbon.

  1. Press Alt. KeyTips appear in small squares by each ribbon command.
  2. To select a command, press the letter shown in the square KeyTip that appears by it.

Depending on which letter you press, you may be shown additional KeyTips. For example, if you press Alt+F, Backstage view opens on the Info page, which has a different set of KeyTips. If you then press Alt again, KeyTips appear for navigating on the current page.

 

 

Work with database files

Open and save databases

To do this Press
Open a new database Ctrl+N
Open an existing database Ctrl+O or Ctrl+F12
Open the selected folder or file Enter
Open the folder one level above the selected folder Backspace
Delete the selected folder or file Delete
Display a shortcut menu for a selected item such as a folder or file Shift+F10
Move forward through options Tab
Move backward through options Shift+Tab
Open the Look in list F4 or Alt+I
Save a database object Ctrl+S or Shift+F12
Open the Save As dialog box F12 or Alt+F+S

Print database information

To do this Press
Print the current or selected object Ctrl+P
From Print Preview, open the Print dialog box P or Ctrl+P
From Print Preview, open the Page Setup dialog box S
Cancel Print Preview or Layout Preview C or Esc
From the Backstage, return to your database Esc

Navigate in the Access workspace

By default, Access databases display as tabbed documents. To switch to windowed documents instead, on the File tab, select Options. In the Access Options dialog box, select Current Database and, under Document Window Options, select Overlapping Windows.

NOTE: You need to close and reopen the current database for the option to take effect.

To do this Press
Show or hide the Navigation Pane F11
Go to the Navigation PaneSearch box (if the focus is already on the Navigation Pane) Ctrl+F
Switch to the next or previous pane in the workspace
NOTE: You might need to press F6 more than once; if pressing F6 doesn’t display the task pane you want, press Alt to move the focus on the ribbon and then press Ctrl+Tab to move to the task pane.
F6 or Shift+F6
Switch to the next or previous database window Ctrl+F6 or Ctrl+Shift+F6
Restore the selected minimized window when all windows are minimized Enter
To do this Press
Turn on Resize mode for the active window when it is not maximized Ctrl+F8
(press the arrow keys to resize the window, and then, to apply the new size, press Enter)
Close the active database window Ctrl+W or Ctrl+F4
Switch between the Visual Basic Editor and the previous active window Alt+F11
Maximize or restore a selected window. Ctrl+F10

Work with menus, dialog boxes, wizards, and property sheets

Use menus

To do this Press
Show KeyTips Alt or F10
Show the program icon menu (on the program title bar), also known as the control menu Alt+Spacebar
With the menu or submenu visible, select the next or previous command The Down Arrow key or the Up Arrow key
Select the menu to the left or right; or, when a submenu is visible, switch between the main menu and the submenu The Left Arrow key or the Right Arrow key
Select the first or last command on the menu or submenu Home or End
Open the selected menu, or perform the action assigned to the selected button Spacebar or Enter
Open a shortcut menu or open a drop-down menu for the selected gallery item Shift+F10
Scroll up or down in the selected gallery list Page Up or Page Down
Move to the top or bottom of the selected gallery list Ctrl+Home or Ctrl+End
Close the visible menu and submenu at the same time Alt
Close the visible menu; or, with a submenu visible, close only the submenu Esc

Use dialog boxes

To do this Press
Switch to the next or previous tab in a dialog box Ctrl+Tab or Ctrl+Shift+Tab
Switch to the previous tab in a dialog box Ctrl+Shift+Tab
Move to the next or previous option or option group The Tab key or Shift+Tab
Move between options in the selected drop-down list box, or move between options in a group of options Arrow keys
Perform the action assigned to the selected button; select or clear the check box Spacebar
Open the list if it is closed and move to an option in the list First letter of an option in a drop-down list
Select the option, or select or clear the check box by the letter underlined in the option name Alt+letter key
To do this Press
Open the selected drop-down list box Alt+Down Arrow
Close the selected drop-down list box Esc
Perform the action assigned to the default button in the dialog box Enter
Cancel the command and close the dialog box Esc

Use wizards

To do this Press
Toggle the focus forward between controls in the wizard The Tab key
Toggle the focus between sections (header, body, footer) of the wizard F6
Move to the next page of the wizard Alt+N
Move to the previous page of the wizard Alt+B
Complete the wizard Alt+F

Use property sheets

These keyboard shortcuts apply to property sheets for tables, queries, forms, and reports in Design view and forms and reports in Layout view.

To do this Press
Show or hide the property sheet F4
Display a property sheet in Design view Alt+Enter
Move among choices in the control selection drop-down list one item at a time The Down Arrow key or the Up Arrow key
Move among choices in the control selection drop-down list one page at a time Page Down or Page Up
Move to the property sheet tabs from the control selection drop-down list The Tab key
Move among the property sheet tabs with a tab selected, but no property selected The Left Arrow key or the Right Arrow key
With a property already selected, move down one property on a tab The Tab key
With a property selected, move up one property on a tab; or if already at the top, move to the tab Shift+Tab
Toggle forward between tabs when a property is selected Ctrl+Tab
Toggle backward between tabs when a property is selected Ctrl+Shift+Tab

 

 

Work with text boxes, combo boxes, and list boxes

Edit in a text box

An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.

To do this Press
Move to the beginning of the entry Home
Move to the end of the entry End
Move one character to the left or right The Left Arrow key or the Right Arrow key
Move one word to the left or right Ctrl+Left Arrow or Ctrl+Right Arrow
Select from the insertion point to the beginning of the text entry Shift+Home
Select from the insertion point to the end of the text entry Shift+End
Change the selection by one character to the left Shift+Left Arrow
Change the selection by one character to the right Shift+Right Arrow
Change the selection by one word to the left Ctrl+Shift+Left Arrow
Change the selection by one word to the right Ctrl+Shift+Right Arrow

Use a combo or list box

A list box displays a range of unchangeable values or choices, which are automatically listed. A combo box also displays values or choices, but it does not display them until you click a drop-down arrow. With a combo box, sometimes you can enter a value that’s not on the list, as you can with a text box.

To do this Press
Open a combo box F4 or Alt+Down Arrow
Refresh the contents of a Lookup field list box or combo box F9
Move down one line The Down Arrow key
Move down one page Page Down
Move up one line The Up Arrow key
Move up one page Page Up
Exit the combo box or list box The Tab key

Work with objects

Edit and navigate the Object list

To do this Press
Rename a selected object
NOTE: F2 works only when the object is closed.
F2
Move down one line The Down Arrow key
Move down one window Page Down
Move to the last object End
Move up one line The Up Arrow key
Move up one window Page Up

Navigate and open objects

To do this Press
Open the selected table or query in Datasheet view Enter
Open the selected form or report Enter
Run the selected macro Enter
Open the selected table, query, form, report, macro, or module in Design view Ctrl+Enter
Display the Immediate window in the Visual Basic Editor Ctrl+G

Work in a Design, Layout, or Datasheet view

To do this Press
Switch between Edit mode (with insertion point displayed) and Navigation mode in a datasheet F2
Exit Navigation mode and return to Edit mode in a form or report Esc
Switch to the property sheet (Design view and Layout view in forms and reports) F4 or Alt+Enter
Switch to Form view from form Design view F5
Switch between the upper and lower portions of a window (Design view of queries, macros, and the Advanced Filter/Sort window) F6
Cycle through the field grid, property sheet, field properties, the Navigation Pane, Quick Access Toolbar, and KeyTips on the ribbon (Design view of tables) F6
Open the Choose Builder dialog box from a selected control on a form or report (Design view only) F7
Open the Visual Basic Editor from a selected property in the property sheet for a form or report F7
Switch from the Visual Basic Editor back to form or report Design view Alt+F11
Toggle forward between views when in a table, query, form, or report
NOTE: If additional views are available, successive keystrokes move the focus to the next available view.
Ctrl+Right Arrow or Ctrl+Comma (,)
Toggle backward between views when in a table, query, form, or report
NOTE: If additional views are available, successive keystrokes move the focus to the previous view.
Ctrl+Left Arrow or Ctrl+Period (.)

NOTE: Ctrl+Period (.) does not work under all conditions with all objects.

Work in a Datasheet view

Use a Datasheet view when you work with tables and queries.

Navigate between fields and records

These keyboard shortcuts work in Navigation mode in a Datasheet view.

To do this Press
Move to the next field The Tab key or the Right Arrow key
Move to the last field in the current record End
Move to the previous field Shift+Tab, or the Left Arrow key
Move to the first field in the current record Home
Move to the current field in the next record The Down Arrow key
Move to the current field in the last record Ctrl+Down Arrow
Move to the last field in the last record Ctrl+End
Move to the current field in the previous record The Up Arrow key
Move to the current field in the first record Ctrl+Up Arrow
Move to the first field in the first record Ctrl+Home
Go to a specific record F5
(then, in the record number box, type the record number and press Enter)

Navigate to another screen of data

To do this Press
Move up one screen Page Down
Move down one screen Page Up
Move right one screen Ctrl+Page Down
Move left one screen Move right one screen

Select and move a column

To do this Press
Select the current column or cancel the column selection, in Navigation mode only Ctrl+Spacebar
Extend the selection one column to the right, if the current column is selected Shift+Right Arrow
Extend the selection one column to the left, if the current column is selected Shift+Left Arrow
Turn on Move mode Ctrl+Shift+F8
( then press the Right Arrow key or the Left Arrow key to move the selected column(s) to the right or left)

Work with subdatasheets

To do this Press
Enter the subdatasheet from the last field of the previous record in the datasheet The Tab key
Enter the subdatasheet from the first field of the following record in the datasheet Shift+Tab
Exit the subdatasheet and move to the first field of the next record in the datasheet Ctrl+Tab
Exit the subdatasheet and move to the last field of the previous record in the datasheet Ctrl+Shift+Tab
From the last field in the subdatasheet enter the next field in the datasheet The Tab key
From the datasheet, bypass the subdatasheet and move to the next record in the datasheet The Down Arrow key
From the datasheet, bypass the subdatasheet and move to the previous record in the datasheet The Up Arrow key
Go to a specific record in a subdatasheet

NOTE: This moves the focus from the subdatasheet to the record number box.

Alt+F5
(then, in the record number box, type the record number and press Enter)
Move from the datasheet to the record’s subdatasheet Ctrl+Shift+Down Arrow
Collapse the subdatasheet Ctrl+Shift+Up Arrow

NOTE: To navigate between fields and records in a subdatasheet, use the same keyboard shortcuts you use in Datasheet view.

Work in a Design view

You work in a Design view when you design tables, queries, forms, reports, and macros.

Navigate in a Design view

To do this Press
Switch between Edit mode (with insertion point displayed) and Navigation mode F2
Open or close the property sheet F4 or Alt+Enter
Switch to Form view from form Design view F5
Switch between the upper and lower portions of a window (Design view of queries, macros, and the Advanced Filter/Sort window)

NOTE: Use F6 when the Tab key does not take you to the section of the screen you want.

F6
Toggle forward between the design pane, properties, Navigation Pane, ribbon, and Zoom controls (Design view of tables, forms, and reports) F6
Open the Visual Basic Editor from a selected property in the property sheet for a form or report F7
Invoke the Field List pane in a form, or report (if the Field List pane is already open, the focus moves to the Field List pane) Alt+F8
When you have a code module open, switch from the Visual Basic Editor to form or report Design view Shift+F7
Switch from a control’s property sheet in form or report Design view to the design surface without changing the control focus Shift+F7
Copy the selected control to the Clipboard Ctrl+C
Cut the selected control and copy it to the Clipboard Ctrl+X
Paste the contents of the Clipboard in the upper-left corner of the selected section Ctrl+V
Move the selected control to the right by a pixel along the page’s grid The Right Arrow key
Move the selected control to the left by a pixel along the page’s grid The Left Arrow key
Move the selected control up by a pixel along the page’s grid

NOTE: For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.

The Up Arrow key
Move the selected control down by a pixel along the page’s grid

NOTE: For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.

The Down Arrow key
Move the selected control to the right by a pixel (irrespective of the page’s grid) Ctrl+Right Arrow
Move the selected control to the left by a pixel (irrespective of the page’s grid) Ctrl+Left Arrow
Move the selected control up by a pixel (irrespective of the page’s grid)

NOTE: For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.

Ctrl+Up Arrow
Move the selected control down by a pixel (irrespective of the page’s grid)

NOTE: For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.

Ctrl+Down Arrow
Increase the width of the selected control (to the right) by a pixel

NOTE: For controls in a stacked layout, this increases the width of the whole layout.

Shift+Right Arrow
Decrease the width of the selected control (to the left) by a pixel

NOTE: For controls in a stacked layout, this decreases the width of the whole layout.

Shift+Left Arrow
Decrease the height of the selected control (from the bottom) by a pixel Shift+Up Arrow
Increase the height of the selected control (from the bottom) by a pixel Shift+Down Arrow

Edit using controls in form and report Design view

To do this Press
Copy the selected control to the Clipboard Ctrl+C
Cut the selected control and copy it to the Clipboard Ctrl+X
Paste the contents of the Clipboard in the upper-left corner of the selected section Ctrl+V
Move the selected control to the right (except a control that is part of a layout) The Right Arrow key or Ctrl+Right Arrow to move in smaller increments
Move the selected control to the left (except a control that is part of a layout) The Left Arrow key or Ctrl+Left Arrow to move in smaller increments
Move the selected control up (except a control that is part of a layout) The Up Arrow key or Ctrl+Up Arrow to move in smaller increments
Move the selected control down (except a control that is part of a layout) The Down Arrow key or Ctrl+Down Arrow to move in smaller increments
Increase the height of the selected control

NOTE: If used with a control that is in a layout, the entire row of the layout is resized.

Shift+Down Arrow
Increase the width of the selected control

NOTE: If used with a control that is in a layout, the entire column of the layout is resized.

Shift+Right Arrow
Reduce the height of the selected control

NOTE: If used with a control that is in a layout, the entire row of the layout is resized.

Shift+Up Arrow
Reduce the width of the selected control

NOTE: If used with a control that is in a layout, the entire column of the layout is resized.

Shift+Left Arrow

Navigate in a Form view

You work in a Form view when entering data in a form.

Navigate between fields and records

These keyboard shortcuts work in Navigation mode in a Form view.

To do this Press
Move to the next field The Tab key
Move to the previous field Shift+Tab
Move to the last control on the form and remain in the current record End
Move to the last control on the form and set focus in the last record Ctrl+End
Move to the first control on the form and remain in the current record Home
Move to the first control on the form and set focus in the first record Ctrl+Home
Move to the current field in the next record Ctrl+Page Down
Move to the current field in the previous record Ctrl+Page Up
Go to a specific record F5
(then, in the record number box, type the record number and press Enter)

Navigate in forms with more than one page

To do this Press
Move down one page; at the end of the record, moves to the equivalent page on the next record Page Down
Move up one page; at the end of the record, moves to the equivalent page on the previous record Page Up

Navigate between a main form and a subform

To do this Press
Enter the subform from the preceding field in the main form The Tab key
Enter the subform from the following field in the main form Shift+Tab
Exit the subform and move to the next field in the master form or next record Ctrl+Tab
Exit the subform and move to the previous field in the main form or previous record Ctrl+Shift+Tab

Navigate in Print Preview and Layout Preview

To do this Press
Open the Print dialog box from Print (for datasheets, forms, and reports) Ctrl+P
Open the Page Setup dialog box (for forms and reports) S
Zoom in or out on a part of the page Z
Cancel Print Preview or Layout Preview C or Esc
Scroll down in small increments The Down Arrow key
Scroll down one full screen Page Down
Move to the bottom of the page Ctrl+Down Arrow
Scroll up in small increments The Up Arrow key
Scroll up one full screen Page Up
Move to the top of the page Ctrl+Up Arrow
Scroll to the right in small increments The Right Arrow key
Move to the right edge of the page End
Move to the lower-right corner of the page Ctrl+End
Scroll to the left in small increments The Left Arrow key
Move to the left edge of the page Home
Move to the upper-left corner of the page Ctrl+Home
Move to the page number box Alt+F5
(then, type the page number and press Enter)

Work with panes

Use a diagram pane

To do this Press
Move among tables, views, and functions (and join lines, if available) The Tab key or Shift+Tab
Move between columns in a table, view, or function The arrow keys
Choose the selected data column for output Spacebar or Plus Sign (+)
Remove the selected data column from the query output Spacebar or Minus Sign (-)
Remove the selected table, view, or function, or join line from the query Delete

NOTE: If multiple items are selected, pressing Spacebar affects all selected items. Select multiple items by holding down Shift while selecting them. Toggle the selected state of a single item by holding down Ctrl while selecting it.

Use a grid pane

To do this Press
Move among cells The arrow keys, the Tab key, or Shift+Tab
Move to the last row in the current column Ctrl+Down Arrow
Move to the first row in the current column Ctrl+Up Arrow
Move to the upper-left cell in the visible portion of grid Ctrl+Home
Move to the bottom right cell Ctrl+End
Move in a drop-down list The Up Arrow key or the Down Arrow key
Select an entire grid column Ctrl+Spacebar
Toggle between Edit mode and cell selection mode F2
Copy selected text in cell to the Clipboard (in Edit mode) Ctrl+C
Cut selected text in cell and place it on the Clipboard (in Edit mode) Ctrl+X
Paste text from the Clipboard (in Edit mode) Ctrl+V
Toggle between insert and overtype mode while editing in a cell The Insert key
Toggle the check box in the Output column
NOTE: If multiple items are selected, pressing this key affects all selected items.
Spacebar
Clear the selected contents of a cell Delete
Clear all values for a selected grid column Delete

Use an SQL pane

You can use the standard Windows editing keys when working in the SQL pane. For example, you can use Ctrl+ Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Home tab work as they normally do.

NOTE: You can only insert text; there is no overtype mode.

Use the Field List pane with a form or report in Design view or Layout view

To do this Press
Show or hide the Field List pane Alt+F8
Add the selected field to the form or report detail section Enter
Move up or down the Field List pane The Up Arrow key or the Down Arrow key
Move between the upper and lower panes of the Field List The Tab key

Select text or data

Select a field or record

NOTE: To cancel a selection, use the opposite arrow key.

To do this Press
Select the next field The Tab key
Switch between Edit mode (with insertion point displayed) and Navigation mode in a datasheet F2
Exit Navigation mode in a form or report Esc
Switch between selecting the current record and the first field of the current record, in Navigation mode Shift+Spacebar
Extend the selection to the previous record, if the current record is selected Shift+Up Arrow

Select text in a field

To do this Press
Change the size of the selection by one character to the right Shift+Right Arrow
Change the size of the selection by one word to the right Ctrl+Shift+Right Arrow
Change the size of the selection by one character to the left Shift+Left Arrow
Change the size of the selection by one word to the left Ctrl+Shift+Left Arrow

Extend a selection

To do this Press
Turn on Extend mode
NOTE: In Datasheet view, Extended Selection appears in the lower-right corner of the window
F8
(repeatedly pressing F8 extends the selection to the word, the field, the record, and all records)
Extend a selection to adjacent fields in the same row in Datasheet view The Left Arrow key or the Right Arrow key
Extend a selection to adjacent rows in Datasheet view The Up Arrow key or the Down Arrow key
Undo the previous extension Shift+F8
Cancel Extend mode Esc

Find and replace text or data

To do this Press
Open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only) Ctrl+F
Open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only) Ctrl+H
Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only) Shift+F4

Edit text or data

Move the insertion point in a field

NOTE: If the insertion point is not visible, press F2 to display it.

To do this Press
Move the insertion point one character to the right The Right Arrow key
Move the insertion point one word to the right Ctrl+Right Arrow
Move the insertion point one character to the left The Left Arrow key
Move the insertion point one word to the left Ctrl+Left Arrow
Move the insertion point to the end of the field, in single-line fields; or move it to the end of the line in multi-line fields End
Move the insertion point to the end of the field, in multi-line fields Ctrl+End
Move the insertion point to the beginning of the field, in single-line fields; or move it to the beginning of the line in multi-line fields Home
Move the insertion point to the beginning of the field, in multi-line fields Ctrl+Home

Copy, move, or delete text

To do this Press
Copy the selection to the Clipboard Ctrl+C
Cut the selection and copy it to the Clipboard Ctrl+X
Paste the contents of the Clipboard at the insertion point Ctrl+V
Delete the selection or the character to the left of the insertion point Backspace
Delete the selection or the character to the right of the insertion point Delete
Delete all characters to the right of the insertion point Ctrl+Delete

Undo changes

To do this Press
Undo typing Ctrl+Z or Alt+Backspace
Undo changes in the current field or current record Esc
(if both the current field and current record have been changed, press Esc twice to undo changes, first in the current field and then in the current record)

Enter data in a Datasheet or Form view

To do this Press
Insert the current date Ctrl+Semicolon (;)
Insert the current time Ctrl+Shift+Colon (:)
Insert the default value for a field Ctrl+Alt+Spacebar
Insert the value from the same field in the previous record Ctrl+Apostrophe (‘)
Add a new record Ctrl+Plus Sign (+)
In a datasheet, delete the current record Ctrl+Minus Sign (-)
Save changes to the current record Shift+Enter
Switch between the values in a check box or option button Spacebar
Insert a new line in a Short Text or Long Text field Ctrl+Enter

Refresh fields with current data

To do this Press
Recalculate the fields in the window F9
Requery the underlying tables; in a subform, this requeries the underlying table only for the subform Shift+F9
Refresh the contents of a Lookup field list box or combo box F9

Navigate in tables and cells

Work and move around in tables

To do this Press
Move to the next cell The Tab key
Move to the preceding cell Shift+Tab
Move to the next row The Down Arrow key
Move to the preceding row The Up Arrow key
Insert a tab in a cell Ctrl+Tab
Start a new paragraph Enter
Add a new row at the bottom of the table The Tab key at the end of the last row

Move around in tables or cells

To do this Press
Move one character to the left The Left Arrow key
Move one character to the right The Right Arrow key
Move up one line The Up Arrow key
Move down one line The Down Arrow key
Move one word to the left Ctrl+Left Arrow
Move one word to the right Ctrl+Right Arrow
Move to the end of a line End
Move to the beginning of a line Home
Move up one paragraph Ctrl+Up Arrow
Move down one paragraph Ctrl+Down Arrow
Move to the end of a text box Ctrl+End
Move to the beginning of a text box Ctrl+Home
Repeat the last Find action Shift+F4

Get help with Access

The Help window provides makes all Access Help content available.

To do this Press
Open the Help window F1
Go back to Access Help Home Alt+Home
Select the next item in the Help window The Tab key
Select the previous item in the Help window Shift+Tab
Perform the action for the selected item Enter
In the Access Help topics list, expand or collapse the selected item Enter
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic The Tab key
Select the previous hidden text or hyperlink Shift+Tab
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink Enter
Move back to the previous Help topic (Back button) Alt+Left Arrow or Backspace
Move forward to the next Help topic (Forward button) Alt+Right Arrow
Scroll small amounts up or down within the currently displayed Help topic Up Arrow, Down Arrow
Scroll larger amounts up or down, respectively, within the currently displayed Help topic Page Up, Page Down
Stop the last action (Stop button) Esc
Refresh the window (Refresh button) F5
Print the current Help topic Ctrl+P
(if the cursor is not in the current Help topic, press F6, and then press Ctrl+P)
Change the connection state F6, and then press Enter to open the list of choices
Switch among areas in the Help window, such as the toolbar and the Search list F6
In a Table of Contents in tree view, select the next or previous item, respectively The Up Arrow key or the Down Arrow key
In a Table of Contents in tree view, expand or collapse the selected item Enter

Miscellaneous keyboard shortcuts

To do this Press
Display the complete hyperlink address (URL) for a selected hyperlink F2
Check spelling F7
Open the Zoom box to conveniently enter expressions and other text in small input areas Shift+F2
Invoke a Builder Ctrl+F2
Copy a screenshot of the entire screen to the Clipboard Print Screen
Copy a screenshot of the current window to the Clipboard Alt+Print Screen
Display the full set of commands on the task pane menu Ctrl+Down Arrow
Exit Access Alt+F4

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