Microsoft OneDrive 2016: How To

Click here for the brochure.

• Symbols
• Keyboard Shortcuts
• Basics
• Manage Files
• Onedrive.com Basic Layout
• Share Files

 

Symbols

OneDrive	Not up to date	File Synced
Syncing	File Not Synced	New File
Word	Excel	PowerPoint
OneNote	Not Shared	Shared
Image	PDF File	Folder
	Checked out

 

Keyboard Shortcuts

Keys	Task	Keys	Task
Alt + N	Create item	Ctrl + O	Open with
Alt + U	Upload a file	Ctrl + S	Download
Ctrl + A	Select all	Ctrl + Shift + V	Copy
Ctrl + Alt + 1	Change view	Ctrl + Shift + Y	Move
Ctrl + Shift + N	New folder	F2	Rename
		F5	Refresh

 

Basics

Log in to OneDrive

1. Double click on the OneDrive
2. Log on with:
   • Blackboard Username
   • Blackboard Password

 

 

Search Current Location

Option 1

1. Click the Search Box
2. Type keywords
3. Press Enter
4. Browse results

 

Option 2

1. Press Ctrl + F on your keyboard
2. Type Keywords
3. Press Enter
4. Browse results

 

Expanding Search

• Click the Search Everything to view more

 

Get Help

1. Click Help button
2. Type your question or browse the articles listed

 

 

 

Upload a File

Option 1

• Drag and drop the files

 

Option 2

1. Click File
2. Click Save As
3. Select the OneDrive Folder

 

 

 

Open a File in Office Online

Option 1

• Double click the file

 

Option 2

1. Open the File location online
2. Right-click the file
3. Open
   1. Open in (Word, Powerpoint etc.) Online
   2. Open in (Word, Powerpoint etc.)

 

Download a Copy of the File from the Website

Option 1

1. Right-click the file
2. Select Download

 

 

 

Option 2

1. Select the file you want
2. Click the Download button

 

 

 

Option 3

1. Open the Document
2. Click the More button (. . .)
3. Select Download
4. Check your Downloads folder

 

 

Sync OneDrive to Office

1. Click the Sync button
2. Select the Files to Sync
3. Click Start Sync

 

 

 

Save a File from Office

1. Click File
2. Click Save As
3. Select Preferred OneDrive location (personal, work etc.)

 

 

Delete a File from OneDrive on your Computer

Option 1

• Select the document and press Delete

 

Option 2

1. Right Click the file
2. Click Delete

 

 

 

 

Delete a File from OneDrive Online

Option 1

1. Select the file online
2. Press the Delete button

 

Option 2

1. Select the File
2. Press Delete on your keyboard
3. Select Delete in the confirmation window

 

 

Option 3

1. Right Click the file
2. Select the Delete button

 

 

 

Create a New File

• Click the New button
• Select the type of document you want to create
• Edit online, or open it on your desktop/laptop

 

 

 

Restore/Permanently Delete an Item

Option 1

1. Click the Recycle bin 
2. Select the item you wish to Restore or Delete
3. Click the Restore or Delete button

 

 

Option 2

1. Click the Recycle bin
2. Right click on the file
3. Select Delete or Restore

 

 

 

Remove it from your Desktop/Laptop

1. Right click the OneDrive on your computer
2. Click Settings
3. Click Unlink this PC
4. Click the Unlink Account button

 

 

Manage Files

Create a folder online

1. Click New button 
2. Click New Folder

 

 

 

 

Create a Folder in the OneDrive Application

1. Right click in OneDrive
2. Click New
3. Select Folder

 

 

Move Files to a Folder

Option 1

• Click and drag the files into the desired folder

 

Option 2

1. Right Click the File/Document
2. Select Move to
3. Select a designated folder
4. Click Move Here

 

 

Upload Files or a Folder Online

1. Get to the location you want to save your File
2. Click Upload
3. Select Folder or File
4. Locate your file/folder
5. Click Open

 

View Files Properties

1. Right click the file
2. Select Details

 

 

 

Check Version History in a Web Browser

Option 1

1. Select the file
2. Click the Version History button
3. Click the X when done

 

 

 

Option 2 

1. Right Click the file
2. Select Version History
3. Click the X when done

 

 

Rename a File

Option 1 

1. Right click the file
2. Select rename

 

 

 

Option 2

1. Select the File
2. Click Rename

 

 

 

Work Offline

First Sync your Files Online

1. Log onto portal.office.com
2. Click Files
3. Click Sync
   • This will sync folders across all systems (phone, tablet, laptop, Desktop etc.)

 

Then work from your Desktop Application

• The files saved  will update once its back online
• If you are unsure that it updated, click the Sync button through portal.office.com

 

 

Onedrive.com Basic Layout

When viewing Portal.Office.com

 

• Click for more Applications (Word, Excel, etc.)

 

• Click to join groups
• List of Files and Folders

 

Share Files

Share a File/Folder

Option 1

1. Click the Share button
2. Enter the person’s email and a message
3. Specify if it is available to edit
4. Click Send

 

 

Option 2

1. Click Copy Link
2. Specify if it is editable or not
3. Click on the Link displayed
   • A checkmark will appear if it is copied properly
4. Paste the link into any message or email desired
   • Facebook, MSN, Emails, etc.
5. Send it in its desired format

 

Option 3

1. Right-click the File or Folder
2. Select Share
3. Enter the name or email address and a message
4. Specify if it is editable
5. Click Send

 

 

Option 4

1. Right-click and select Copy Link
2. Specify if it is editable or not
3. Click on the Link displayed
   • A checkmark will appear if it is copied properly
4. Paste the link into any message or email desired
   • Facebook, MSN, Emails, etc.
5. Send it in its desired format

 

 

Co-author a File

1. Open the document on your computer
2. Click File
3. Click Info
4. Click Add Author
5. Type in the email or name
   • Click the Address book icon to select from your address book

 

Remove a Co-Author

1. Open the document on your computer
2. Click File
3. Click Info
4. Right Click the Author
5. Select Remove Person

 

 

Access Settings (portal.office.com)

• In the top right, click Settings
  • It is the gear icon

 

 

 

 

Access Help

• In the top right, click Help
  • ITs the Question Mark icon

 

 

 

 

Check Notifications

• In the top right click Notifications

 

 

 

 

Install Office 2016 from your Email

1. Log into Portal.office.com
2. Look for the button Install Office
3. Follow prompts

 

 

Install OneDrive Mobile and Desktop

• Visit https://onedrive.live.com/ click the download tab on your mobile device or desktop

 

Click here for the brochure.