Microsoft Outlook 2016: Calendar

Click here for the brochure.

Calendar

View Calendar

• Click the Calendar button

Change Views

• Click the View tab and choose a view
  • Show Day (Single day)
    • Ctrl + Alt + 1
  • Show Work Week (Mon-Fri)
    • Ctrl + Alt + 2
  • Show Week (Sun-Sat)
    • Ctrl + Alt + 3
  • Show Month (Full month)
    • Ctrl + Alt + 4
  • Show Schedule View (For multiple calendars)
    • Ctrl + Alt + 5

Schedule an Appointment

Option 1

1. Open the Calander View
2. Click the New Appointment button

Option 2

1. Open the Calander View
2. Right-click in the open calendar
3. Select New Appointment

Option 3

1. Click Ctrl + N
2. Or Click Ctrl + Shift + A

Option 4

1. Open the Calander View
2. Click New Items button
3. Click Appointment

Make a Reoccurring Appointment

Option 2

1. Click New Items
2. Select New Appointment
3. Click Options
4. Click Recurrence button
5. Fill in the appropriate fields

Option 2

• Press Ctrl + G in an open appointment

Meeting Request

Option 1

1. Click New Meeting button
2. Fill in the To, Subject and Location
   • Click Rooms to find a room at Niagara College
   • Click Scheduling Assistant to compare everyone’s schedules

Option 2

1. Open the Calander View
2. Right-click in the open calendar
3. Select New Meeting Request
4. Fill in the To, Subject and Location
   • Click Rooms to find a room at Niagara College
   • Click Scheduling Assistant to compare everyone’s schedules

Option 3

Press Ctrl + Shift + Q

Schedule an All-Day Event

1. Open the Calendar View
2. Click New Items
3. Select the New All Day Event
   • It automatically checks off the All day event

Reschedule an Item

1. Double Click the meeting, appointment or event
2. make changes to the dates and times
3. Click Save & Close

Click here for the brochure.