Microsoft Outlook 2016: Calendar

Print Friendly, PDF & Email

Click here for the brochure.

 

Calendar

View CalendarCalendar overview

  • Click the Calendar button

 

 

 

 

Change ViewsCalendar views

  • Click the View tab and choose a view
    • Show Day (Single day)
      • Ctrl + Alt + 1
    • Show Work Week (Mon-Fri)
      • Ctrl + Alt + 2
    • Show Week (Sun-Sat)
      • Ctrl + Alt + 3
    • Show Month (Full month)
      • Ctrl + Alt + 4
    • Show Schedule View (For multiple calendars)
      • Ctrl + Alt + 5

 

Schedule an Appointment

Option 1Click New Appointment

  1. Open the Calander View
  2. Click the New Appointment button

 

 

 

Option 2right click, new appointment

  1. Open the Calander View
  2. Right-click in the open calendar
  3. Select New Appointment

 

 

Option 3

  1. Click Ctrl + N
  2. Or Click Ctrl + Shift + A

 

Option 4New items, Appointment

  1. Open the Calander View
  2. Click New Items button
  3. Click Appointment

 

 

Make a Reoccurring Appointment

Option 2options, re-occurrence

  1. Click New Items
  2. Select New Appointment
  3. Click Options
  4. Click Recurrence button
  5. Fill in the appropriate fields

 

Option 2

  • Press Ctrl + G in an open appointment

 

Meeting Request

Option 1Schedule a meeting

  1. Click New Meeting button
  2. Fill in the To, Subject and Location
    • Click Rooms to find a room at Niagara College
    • Click Scheduling Assistant to compare everyone’s schedules

 

 

Option 2right click New Meeting Request

  1. Open the Calander View
  2. Right-click in the open calendar
  3. Select New Meeting Request
  4. Fill in the To, Subject and Location
    • Click Rooms to find a room at Niagara College
    • Click Scheduling Assistant to compare everyone’s schedules

 

Option 3

Press Ctrl + Shift + Q

 

 

Schedule an All-Day Eventnew items, all day event

  1. Open the Calendar View
  2. Click New Items
  3. Select the New All Day Event
    • It automatically checks off the All day event

 

 

Reschedule an Itemdouble click and adjust

  1. Double Click the meeting, appointment or event
  2. make changes to the dates and times
  3. Click Save & Close

 

 

Click here for the brochure.