Microsoft Outlook 2016: Messaging

Click here for the brochure.

 

Messaging

Access Inbox

• Click the Mail button

 

 

 

Check for New Messages

Option 1

• Click the Send/Receive tab
• Click the Send/Recieve All Folders button

 

 

 

Option 2

• Press F9

 

Message Indicators

• Not been read
  • Has a blue bar to the left of the message
• File is attached
  • Has a paperclip in the top right portion of the message
• Message High or Low importance
  • Has an explanation point in the top right of the message

 

Open a Message

• Double click to open it in a new window
• Click it once for a preview to the right

 

 

 

Reply to Message Sender

In an Open Message 

1. Double-click the message to open it
2. Click Reply button

 

 

 

In a Previewed Message

1. Click once on the Message
2. Select one of the Reply buttons

 

 

 

In the initial preview List

1. Right-click on the Message
2. Click the Reply Option

 

 

Reply to All Message Recipients

In an Open Message

1. Double-click the message to open it
2. Click Reply All button

 

 

 

In a Previewed Message

1. Click once on the Message
2. Select one of the Reply All buttons

 

 

 

In the initial preview List

1. Right-click on the Message
2. Click the Reply All Option

 

 

Forward a Message

In an Open Message

1. Double-click the message to open it
2. Click Forward button

 

 

 

In a Previewed Message

1. Click once on the Message
2. Select one of the Forward buttons

 

 

 

In the initial preview List

1. Right-click on the Message
2. Click the Forward Option

 

 

Delete a Message

In an Open Message

1. Double-click the message to open it
2. Click Delete button

 

 

 

In a Previewed Message

1. Click once on the Message
2. Select the Delete button

 

 

 

In the initial preview List

1. Right-click on the Message
2. Click the Delete Option

 

 

Create a New Message

Option 1

1. Click the New Email Button
2. Fill in the To:
   • Whom your sending the email to
3. Fill in the Cc:
   • Sends a copy to these emails
4. Fill in the Subject:
   • What is seen when you open any Email Application
5. Enter your text in the big box at the bottom
6. Click the Send button

 

Option 2

1. Press Ctrl + M
2. Fill in the To:
   • Whom your sending the email to
3. Fill in the Cc:
   • Sends a copy to these emails
4. Fill in the Subject:
   • What is seen when you open any Email Application
5. Enter your text in the big box at the bottom
6. Click the Send button

 

Attach a File

Through a Preview

Option 1

1. Click the Attachments button
2. Select the File if it is visible

 

 

 

Option 2

1. Click the Attachments button
2. Select Browse this PC
3. Go to the location of your file
4. Select the File
5. Click Open

Through a Message Opened in a new Window

Option 1

1. Click the Attachments button
2. Select the File if it is visible

 

 

 

Option 2

1. Click the Attachments button
2. Select Browse this PC
3. Go to the location of your file
4. Select the File
5. Click Open

 

 

Click here for the brochure.