Microsoft Outlook 2016: Messaging

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Messaging

Access InboxClick the mail Icon

  • Click the Mail button

 

 

 

Check for New Messages

Option 1Click the Send Receive All Folders

  • Click the Send/Receive tab
  • Click the Send/Recieve All Folders button

 

 

 

Option 2

  • Press F9

 

Message IndicatorsAttachments, not read, read, responded

  • Not been read
    • Has a blue bar to the left of the message
  • File is attached
    • Has a paperclip in the top right portion of the message
  • Message High or Low importance
    • Has an explanation point in the top right of the message

 

Open a Messagepreview a message

  • Double click to open it in a new window
  • Click it once for a preview to the right

 

 

 

Reply to Message Sender

In an Open Message Opened mail Reply

  1. Double-click the message to open it
  2. Click Reply button

 

 

 

In a Previewed MessagePreview Reply

  1. Click once on the Message
  2. Select one of the Reply buttons

 

 

 

In the initial preview Listright click Reply

  1. Right-click on the Message
  2. Click the Reply Option

 

 

Reply to All Message Recipients

In an Open MessageOpened mail Reply All

  1. Double-click the message to open it
  2. Click Reply All button

 

 

 

In a Previewed MessagePreview Reply

  1. Click once on the Message
  2. Select one of the Reply All buttons

 

 

 

In the initial preview ListOpened mail Reply All

  1. Right-click on the Message
  2. Click the Reply All Option

 

 

Forward a Message

In an Open MessageOpened mail Forward

  1. Double-click the message to open it
  2. Click Forward button

 

 

 

In a Previewed MessagePreview Forward

  1. Click once on the Message
  2. Select one of the Forward buttons

 

 

 

In the initial preview Listright click Forward

  1. Right-click on the Message
  2. Click the Forward Option

 

 

Delete a Message

In an Open MessageOpened mail Delete

  1. Double-click the message to open it
  2. Click Delete button

 

 

 

In a Previewed MessagePreview Delete

  1. Click once on the Message
  2. Select the Delete button

 

 

 

In the initial preview Listright click Delete

  1. Right-click on the Message
  2. Click the Delete Option

 

 

Create a New Message

Option 1Click New Email

  1. Click the New Email Button
  2. Fill in the To:
    • Whom your sending the email to
  3. Fill in the Cc:
    • Sends a copy to these emails
  4. Fill in the Subject:
    • What is seen when you open any Email Application
  5. Enter your text in the big box at the bottom
  6. Click the Send button

 

Option 2Ctrl + N

  1. Press Ctrl + M
  2. Fill in the To:
    • Whom your sending the email to
  3. Fill in the Cc:
    • Sends a copy to these emails
  4. Fill in the Subject:
    • What is seen when you open any Email Application
  5. Enter your text in the big box at the bottom
  6. Click the Send button

 

Attach a File

Through a Preview

Option 1Attach a File Through a preview

  1. Click the Attachments button
  2. Select the File if it is visible

 

 

 

Option 2Attach a File browse the PC

  1. Click the Attachments button
  2. Select Browse this PC
  3. Go to the location of your file
  4. Select the File
  5. Click Open

Through a Message Opened in a new Window

Option 1Attach a File in an open mail window select an option

  1. Click the Attachments button
  2. Select the File if it is visible

 

 

 

Option 2Attach a File in an open mail Browse This PC

  1. Click the Attachments button
  2. Select Browse this PC
  3. Go to the location of your file
  4. Select the File
  5. Click Open

 

 

Click here for the brochure.