Microsoft Word 2016: The Basics

Click here for the brochure.

 

Basics

Create a New Document

1. Open Microsoft Word 2016
2. Three Options for new Documents
   • Make a Blank Document
   • Search for templates
     • Search from Templates you created under PERSONAL
   • On your keyboard Press Ctrl + N

 

 

 

 

 

 

 

Open a Document

Option 1

1. Click File then Open
   1. Select a File listed
   2. Browse through the various Locations

 

Option 2

1. Ctrl + O

 

 

Save a Document

Option 1

1. Click the Save Icon

 

Option 2

1. Click File
2. Pick Where You want your Document Saved (OneDrive, Browse etc.)
3. Type in the Name of the Document the first time you Save

 

Option 3

1. Ctrl + S

 

 

 

 

Save with a Different Name

1. Click File,
2. Select Save As
3. Enter a new name or select a preexisting file to replace it
   • Specify Format

 

 

 

Preview a Document

1. Click File
2. Select Print
   • Look to the right

 

 

Print a Document

Option 1

1. Click File
   • Click the Print tab
   • Check the Options before printing (Double-sided printing etc.)

 

Option 2

1. Ctrl + P

 

View Advanced Printing Options

1. Click File tab
2. Click the Print tab
3. Go through the Various Settings

 

 

 

Undo a mistake

Option 1

1. Click Undo button
   • Click the Down arrow next to it to go back a certain amount of undos

 

Option 2

1. Ctrl + Z

 

Move Text with a Mouse

1. Highlight the Text
   • Click and drag across the items or text you want to highlight
2. Click and Drag
   • Click on the highlighted section and while you have the left mouse button clicked drag the selection around
   • A flashing cursor appears where you want to

 

Replace Text

Option 1

1. Click Replace
   1. Fill in the text you want to replace
   2. Fill in what you want the text replaced with
   3. You can choose to replace one instance(Replace) or all instances(Replace All)

 

 

Option 2

1. Ctrl + H

 

 

 

 

 

Close a Document

Option 1

1. Click Close button
   • Look for the Blue X  and when you have your mouse over the button it will change colours to Red X 

 

Option 2

1. Ctrl + W

 

Correct a Spelling Error

Option 1

1. Right Click and choose a correction

 

Option 2

1. Press F7

 

 

Option 3

1. Click Review tab
2. Click Spelling & Grammar

 

 

 

 

Use the Thesaurus

1. Click Review tab
2. Click Thesaurus

 

 

 

 

Minimize the Ribbon

Option 1

1. Click Minimize Ribbon

 

Option 2

1. Ctrl + F1

Change Program Settings

1. Click File
2. Click Options Button
   • General:
     • User interface
     • Personalize your copy of Microsoft Office
     • Start up options
     • Real-time collaboration options
   • Display:
     • Page display options
     • Always show these formatting marks on the screen
     • Printing options
   • Proofing: 
     • AutoCorrect options
     • When correcting spelling in Microsoft Office programs
     • When correcting spelling and grammar in Word
   • Save:
     • Save documents
     • Offline editing options for document management server files
     • Preserve fidelity when sharing this document
   • Language: Choose Editing Languages
     • Choose Display and Help Languages
   • Advanced: 
     • Editing options
     • Cut, copy, and paste
   • Customize Ribbon:
     • Edit the Main Tabs Ribbon
   • Quick Access Toolbar:
     • Add or Remove from the Quick Access Toolbar
   • Add-Ins:
     • Add-ins
   • Trust Center:
     • Security & more
     • Microsoft Word Trust Center

 

Get Help

1. Press F1
2. Type your question in the box
3. Press Enter

 

 

 

Click here for the brochure.