Microsoft Word 2016: Microsoft Quick Start

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Create a document

  1. Open Word.
  2. Select an option:
  • Select Blank document to create a presentation from scratch.
  • Select one of the templates.
  • Select Take a Tour for Word tips.
 Create a Document
Add and format text

  1. Place the cursor where you want, and type some text.
    The status bar at the bottom of the document shows the Page and number of words.
  2. To format text, select the text, and then select an option on the Home tab: BoldItalicBulletsNumbering, …
 Add and Format text 1 Add and Format text 2
Check spelling and grammar

Word automatically checks spelling and grammar, and marks misspelled words with a red squiggly underline, and grammar mistakes with a blue double underline.

  1. Right-click the word and read the explanation.
  2. Select a correction, or select Ignore.
 Check Spelling and Grammar
Add Pictures, Shapes, SmartArt, or a Chart

  1. Select the Insert tab.
  2. Select what you want to add:
  • Pictures – select Pictures, browse for the picture you want, and select Insert.
  • Shapes – select Shapes, and then select a shape from the drop-down.
  • SmartArt – select SmartArt, choose a SmartArt Graphic, and select OK.
  • Chart – select Chart, select the chart you want, and select OK.
 Add Pictures, shapes, SmartArt or a Chart
Save your document

When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere – on your computer, tablet, or phone.

  1. Select File > Save As.
  2. Select OneDrive.

Save personal files to OneDrive – Personal, and work files to your company OneDrive. You can also save to another location in the list, or Add a Place.


 Save your Document
Share and collaborate

With your documents online, you can share with others, work together on the document, and see changes as they happen.

  1. Select Share.
  2. In the Invite people box, enter the email address or name of who you’d like to share with.
  3. Select Can edit or Can view from the drop-down.
  4. Include a message if you like, and select Share.

If prompted, save your document to OneDrive, SharePoint, or other cloud location.

 Share and Collaborate
Do research

With Researcher, you can search for a topic on the web, find credible research articles, and insert content and images – all from within your Word document.

  1. On the References tab, select Researcher.
  2. Type a topic in the Search box and press Enter.
  3. Choose the resources that you’d like to use from the search results.

Researcher can help you prepare an outline, and add and edit citations in your document.

To learn more, see Research for your paper easily within Word.

Do Research 1 Do Research 2


Track and review changes

  1. To track changes, select Review >Track Changes.
  2. The Track Changes button highlights, and any new changes are marked. To stop tracking changes, select Track Changes again.
  • To review changes:
  • Place the cursor before a change.
  • Select Accept to keep the change, or Reject to remove it.

To accept all changes, select Accept All Changes from the drop-down.

 Track and Review Changes
Use Styles

Use Styles for headings, paragraphs, … to apply a consistent font, font size, font color, and spacing throughout your document.

  1. Select the words, paragraph, list or table that you want to apply a style to.
    • On the Home tab, in Styles, select the style that you want.
 Use Styles 1Use Styles 2
Select Styles Sets and Themes

Use Style Sets and Themes to add a professional look to your document.

  1. On the Design tab, point to the different Style Sets and watch the formatting change automatically.
  2. Select Themes, and choose a theme from the drop-down.
 Select Styles Sets and Themes

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