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Keyboard shortcuts for Microsoft OneNote 2016
Taking and formatting notes
Typing and editing notes
| To do this | Press |
| Open a new OneNote window. | Ctrl+M |
| Open a small OneNote window to create a side note. | Ctrl+Shift+M or Windows+Alt+N |
| Dock the OneNote window. | Ctrl+Alt+D |
| Undo the last action. | Ctrl+Z |
| Redo the last action. | Ctrl+Y |
| Select all items on the current page.
NOTE: Press Ctrl+A more than once to increase the scope of the selection |
Ctrl+A |
| Cut the selected text or item. | Ctrl+X |
| Copy the selected text or item to the Clipboard. | Ctrl+C |
| Paste the contents of the Clipboard. | Ctrl+V |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Move one word to the left. | Ctrl+Left Arrow |
| Move one word to the right. | Ctrl+Right Arrow |
| Delete one character to the left. | Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one word to the right. | Ctrl+Delete |
| Insert a line break without starting a new paragraph. | Shift+Enter |
| Check spelling. | F7 |
| Open the thesaurus for the currently selected word. | Shift+F7 |
| Bring up the context menu for any note, tab, or any other object that currently has focus. | Shift+F10 |
| Execute the action suggested on the Information Bar if it appears at the top of a page. | Ctrl+Shift+W |
Formatting notes
| To do this | Press |
| Highlight selected text. | Ctrl+Shift+H or Ctrl+Alt+H |
| Insert a link. | Ctrl+K |
| Copy the formatting of selected text (Format Painter). | Ctrl+Shift+C |
| Paste the formatting to selected text (Format Painter). | Ctrl+Shift+V |
| Open a link.
NOTE: The cursor must be placed anywhere within the formatted link text. |
Enter |
| Apply or remove bold formatting from the selected text. | Ctrl+B |
| Apply or remove italic formatting from the selected text. | Ctrl+I |
| Apply or remove the underline from the selected text. | Ctrl+U |
| Apply or remove strikethrough from the selected text. | Ctrl+Hyphen |
| Apply or remove superscript formatting from the selected text. | Ctrl+Shift+= |
| Apply or remove subscript formatting from the selected text. | Ctrl+= |
| Apply or remove bulleted list formatting from the selected paragraph. | Ctrl+Period |
| Apply or remove numbered list formatting from the selected paragraph. | Ctrl+Slash |
| Apply a Heading 1 style to the current note. | Ctrl+Alt+1 |
| Apply a Heading 2 style to the current note. | Ctrl+Alt+2 |
| Apply a Heading 3 style to the current note. | Ctrl+Alt+3 |
| Apply a Heading 4 style to the current note. | Ctrl+Alt+4 |
| Apply a Heading 5 style to the current note. | Ctrl+Alt+5 |
| Apply a Heading 6 style to the current note. | Ctrl+Alt+6 |
| Apply the Normal style to the current note. | Ctrl+Shift+N |
| Indent a paragraph from the left. | Alt+Shift+Right Arrow |
| Remove a paragraph indent from the left. | Alt+Shift+Left Arrow |
| Right-align the selected paragraph. | Ctrl+R |
| Left-align the selected paragraph. | Ctrl+L |
| Increase the font size of selected text. | Ctrl+Shift+> |
| Decrease the font size of selected text. | Ctrl+Shift+< |
| Clear all formatting applied to the selected text. | Ctrl+Shift+N |
| Show or hide rule lines on the current page. | Ctrl+Shift+R |
Adding items to a page
| To do this | Press |
| Insert a document or file on the current page. | Alt+N, F |
| Insert a document or file as a printout on the current page. | Alt+N, O |
| Show or hide document printouts on the current page (when running OneNote in High Contrast mode). | Alt+Shift+P |
| Insert a picture from a file. | Alt+N, P |
| Insert a picture from a scanner or a camera. | Alt+N, S |
| Insert a screen clipping.
NOTE: The OneNote icon must be active in the notification area, at the far right of the Windows taskbar. |
Windows logo key+Shift+S |
| Insert the current date. | Alt+Shift+D |
| Insert the current date and time. | Alt+Shift+F |
| Insert the current time. | Alt+Shift+T |
| Insert a line break. | Shift+Enter |
| Start a math equation or convert selected text to a math equation. | Alt+= |
| Insert a Euro (€) symbol. | Ctrl+Alt+E |
| Create a table by adding a second column to already typed text. | Tab |
| Create another column in a table with a single row. | Tab |
| Create another row when at the end cell of a table.
NOTE: Press Enter a second time to finish the table. |
Enter |
| Create a row below the current row in a table. | Ctrl+Enter |
| Create another paragraph in the same cell in a table. | Alt+Enter |
| Create a column to the right of the current column in a table. | Ctrl+Alt+R |
| Create a row above the current one in a table (when the cursor is at the beginning of any row). | Enter |
| Delete the current empty row in a table (when the cursor is at the beginning of the row). | DEL (press twice) |
Selecting notes and objects
| To do this | Press |
| Select all items on the current page.
Press Ctrl+A more than once to increase the scope of the selection. |
Ctrl+A |
| Select to the end of the line. | Shift+End |
| Select the whole line (when the cursor is at the beginning of the line). | Shift+Down Arrow |
| Jump to the title of the page and select it. | Ctrl+Shift+T |
| Cancel the selected outline or page. | Esc |
| Move the current paragraph or several selected paragraphs up. | Alt+Shift+Up Arrow |
| Move the current paragraph or several selected paragraphs down. | Alt+Shift+Down Arrow |
| Move the current paragraph or several selected paragraphs left (decreasing the indent). | Alt+Shift+Left Arrow |
| Move the current paragraph or several selected paragraphs right (increasing the indent). | Alt+Shift+Right Arrow |
| Select the current paragraph and its subordinate paragraphs. | Ctrl+Shift+Hyphen |
| Delete the selected note or object. | Delete |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Go back to the last page visited. | Alt+Left Arrow |
| Go forward to the next page visited. | Alt+Right Arrow |
| Start playback of a selected audio or video recording. | Ctrl+Alt+P or Ctrl+Alt+S |
| Rewind the current audio or video recording by a few seconds. | Ctrl+Alt+Y |
| Fast-forward the current audio or video recording by a few seconds. | Ctrl+Alt+U |
Tagging notes
| To do this | Press |
| Apply, mark, or clear the To Do tag. | Ctrl+1 |
| Apply or clear the Important tag. | Ctrl+2 |
| Apply or clear the Question tag. | Ctrl+3 |
| Apply or clear the Remember for later tag. | Ctrl+4 |
| Apply or clear the Definition tag. | Ctrl+5 |
| Apply or clear a custom tag. | Ctrl+6 |
| Apply or clear a custom tag. | Ctrl+7 |
| Apply or clear a custom tag. | Ctrl+8 |
| Apply or clear a custom tag. | Ctrl+9 |
| Remove all note tags from the selected notes. | Ctrl+0 |
Using outlines
| To do this | Press |
| Show through Level 1. | Alt+Shift+1 |
| Expand to Level 2. | Alt+Shift+2 |
| Expand to Level 3. | Alt+Shift+3 |
| Expand to Level 4. | Alt+Shift+4 |
| Expand to Level 5. | Alt+Shift+5 |
| Expand to Level 6. | Alt+Shift+6 |
| Expand to Level 7. | Alt+Shift+7 |
| Expand to Level 8. | Alt+Shift+8 |
| Expand to Level 9. | Alt+Shift+9 |
| Expand all levels. | Alt+Shift+0 |
| Increase indent by one level. | Tab |
| Decrease indent by one level. | Shift+Tab |
| Expand a collapsed outline. | Alt+Shift+Plus Sign |
| Collapse an expanded outline. | Alt+Shift+Minus Sign |
Specifying language settings
NOTE: To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office Language Preferences tool.
| To do this | Press |
| Set writing direction left to right. | Ctrl+Left Shift |
| Set writing direction right to left. | Ctrl+Right Shift |
| Increase indent by one level in right-to-left text. | Tab |
| Decrease indent by one level in right-to-left text. | Shift+Tab |
Organizing and managing your notebook
Working with pages and side notes
| To do this | Press |
| Enable or disable full page view. | F11 |
| Open a new OneNote window. | Ctrl+M |
| Open a small OneNote window to create a side note. | Ctrl+Shift+M |
| Expand or collapse the tabs of a page group. | Ctrl+Shift+* |
| Print the current page. | Ctrl+P |
| Add a new page at the end of the selected section. | Ctrl+N |
| Increase the width of the page tabs bar. | Ctrl+Shift+[ |
| Decrease the width of the page tabs bar. | Ctrl+Shift+] |
| Create a new page below the current page tab at the same level. | Ctrl+Alt+N |
| Decrease indent level of the current page tab label. | Ctrl+Alt+[ |
| Increase indent level of the current page tab label. | Ctrl+Alt+] |
| Create a new subpage below the current page. | Ctrl+Shift+Alt+N |
| Select all items.
Press Ctrl+A several times to increase the scope of the selection. |
Ctrl+A |
| Select the current page. | Ctrl+Shift+A If the selected page is part of a group, press Ctrl+A to select all of the pages in the group. |
| Move the selected page tab up. | Alt+Shift+Up Arrow |
| Move the selected page tab down. | Alt+Shift+Down Arrow |
| Move the insertion point to the page title. | Ctrl+Shift+T |
| Go to the first page in the currently visible set of page tabs. | Alt+PAGE Up |
| Go to the last page in the currently visible set of page tabs. | Alt+PAGE Down |
| Scroll up in the current page. | PAGE Up |
| Scroll down in the current page. | PAGE Down |
| Scroll to the top of the current page. | Ctrl+Home |
| Scroll to the bottom of the current page. | Ctrl+End |
| Go to the next paragraph. | Ctrl+Down Arrow |
| Go to the previous paragraph. | Ctrl+Up Arrow |
| Go to the next note container. | Alt+Down Arrow |
| Go to the beginning of the line. | Home |
| Go to the end of the line. | End |
| Move one character to the left. | Left Arrow |
| Move one character to the right. | Right Arrow |
| Go back to the last page visited. | Alt+Left Arrow |
| Go forward to the next page visited. | Alt+Right Arrow |
| Zoom in. | Alt+Ctrl+Plus Sign (on the numeric keypad) or Alt+Ctrl+Shift+Plus Sign |
| Zoom out. | Alt+Ctrl+Minus Sign (on the numeric keypad) or Alt+Ctrl+Shift+Hyphen |
| Save changes.
NOTE: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary. |
Ctrl+S |
Working with notebooks and sections
| To do this | Press |
| Open OneNote. | Windows+Shift+N |
| Open a notebook. | Ctrl+O |
| Send to OneNote Tool | Windows+N |
| Create a new section. | Ctrl+T |
| Open a section. | Ctrl+Alt+Shift+O |
| Go to the next section. | Ctrl+Tab |
| Go to the previous section. | Ctrl+Shift+Tab |
| Go to the next page in the section. | Ctrl+PAGE Down |
| Go to the previous page in the section. | Ctrl+PAGE Up |
| Go to the first page in the section. | Alt+Home |
| Go to the last page in the section. | Alt+End |
| Go to the first page in the currently visible set of page tabs. | Alt+PAGE Up |
| Go to the last page of the currently visible set of page tabs. | Alt+PAGE Down |
| Move or copy the current page. | Ctrl+Alt+M |
| Put focus on the current page tab. | Ctrl+Alt+G |
| Select the current page tab. | Ctrl+SHFT+A |
| Put focus on the current section tab. | Ctrl+Shift+G |
| Move the current section. | Ctrl+Shift+G, and then Shift+F10, M |
| Switch to a different notebook on the Navigation bar. | Ctrl+G, then press Down Arrow or Up Arrow keys to select a different notebook, and then press Enter |
Searching notes
| To do this | Press |
| Move the insertion point to the Search box to search all notebooks. | Ctrl+E |
| While searching all notebooks, preview the next result. | Down Arrow |
| While searching all notebooks, go to the selected result and dismiss Search. | Enter |
| Change the search scope. | Ctrl+E, Tab, Space |
| Open the Search Results pane. | Alt+O after searching |
| Search only the current page.
NOTE: You can switch between searching everywhere and searching only the current page at any point by pressing Ctrl+E or Ctrl+F. |
Ctrl+F |
| While searching the current page, move to the next result. | Enter or F3 |
| While searching the current page, move to the previous result. | Shift+F3 |
| Dismiss Search and return to the page. | Esc |
Sharing notes
Sharing notes with other people
| To do this | Press |
| Send the selected pages in an e-mail message. | Ctrl+Shift+E |
Sharing notes with other programs
| To do this | Press |
| Send the selected pages in an e-mail message. | Ctrl+Shift+E |
| Create a Today Outlook task from the currently selected note. | Ctrl+Shift+1 |
| Create a Tomorrow Outlook task from the currently selected note. | Ctrl+Shift+2 |
| Create a This Week Outlook task from the currently selected note. | Ctrl+Shift+3 |
| Create a Next Week Outlook task from the currently selected note. | Ctrl+Shift+4 |
| Create a No Date Outlook task from the currently selected note. | Ctrl+Shift+5 |
| Open the selected Outlook task. | Ctrl+Shift+K |
| Mark the selected Outlook task as complete. | Ctrl+Shift+9 |
| Delete the selected Outlook task. | Ctrl+Shift+0 |
| Sync changes in the current shared notebook. | Shift+F9 |
| Sync changes in all shared notebooks. | F9 |
| Mark the current page as Unread. | Ctrl+Q |
Protecting notes
Password-protecting sections
| To do this | Press |
| Lock all password-protected sections. | Ctrl+Alt+L |
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