OneNote 2016: Microsoft Quick Start

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Create a notebook

The first time you start OneNote, it creates a notebook for you. You can create additional notebooks for whatever you want.

  1. Open OneNote.
  2. Select File > New.
  3. Select a cloud storage location such as OneDrive or SharePoint.
  4. Type a name for the notebook in the Notebook Name box.
  5. Select Create Notebook.
 Create a notebook image

Open a notebook

  1. Select File > Open.
  2. Do one of the following:
  • Select the notebook in the Open from OneDrive pane.
  • Select the notebook in the Recent list.
  • Select the notebook storage location in the Open from other locations list, and then navigate to and select the notebook.
 Open a notebook image

Create a section

  • Select Create a New Section  to the right of the existing section tabs.
  • Right-click an existing section tab and select New Section.

Rename a section

  • Double-click the section tab, type the new name, and then press Enter.
  • Right-click the section tab, select Rename, type the new name, and then press Enter.

Change the section color

  •  Right-click the section tab, select Section Color, and then select the color you want.
 Create a section image

Add a page

  • Select  Add Page at the top of the right pane.
  • Point to the left margin of the pages in the right pane and select the location where you want to insert a new page.
 Add a page image

Rename a page

  • Select the page title at the top of the page and replace it with the page title you want.
  • Right-click the page title in the right pane and select Rename. Then replace the page title.

Type notes

  1. Click anywhere on the page, and then start typing words of wisdom.
    A note container appears around text as you type, and is a way to move notes on a page.
  2. Keep typing within the note container, or click elsewhere on the page to create a new note.
 Type notes images

Switch among open notebooks

  1. Select the current notebook at the left end of the section tab area.
  2. Select the notebook you want to switch to, from the list of open notebooks.
 Switch among open notebooks image

Create a page from a template

  1. Select Insert > Page Templates.
    (Select the button, not the arrow.)
  2. Expand the categories in the Templates task pane.
  3. Select a template name from the list to create a page. Press Ctrl+Z if you don’t want the page you created. Repeat until you find one you prefer.

TIP: You can’t apply a template to an existing note page. Instead, add a template page and then copy your notes to it.

 Create a page from a template image

Share your notebook

  1. Select File > Share.
  2. Select Share with People.
  3. Type the names or email addresses of people you’d like to share your notebook with.
  4. Select Can edit to assign read/write permissions, or Can view to assign read-only permissions.
  5. Add a personal note, if you’d like, and then select Share to email a sharing invitation to the specified recipients.
 Share your notebook image

View recent edits

  1. Select History > Recent Edits.
  2. Select the date range you want to see edits for.
    The Search Results pane lists each page changed in the specified timeframe. Changes are highlighted on the active page, and each changed page in the current section is highlighted in the page list.
  3. Select a page title in the Search Results pane to move to that page.

NOTE: To see who made specific changes, you can show authors in a shared notebook.

 View recent edits picture

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