W212 Conference Room

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About the Room

  • There are two whiteboards; one big and one small in the cabinet
  • Outlets are hard to access, make sure to charge your devices
  • There are 4 hanging mics spaced evenly through the ceiling

podium w212

To start your presentation

Press Start on the touchscreen

*Make sure the cabinet is closed

W212 Start Screen

The screen will automatically come down

screen in W212

 

Controls for the touchscreen

PC (This one is selected by default)

W212 PC menu

When the PC menu is selected, the display will reflect what you have chosen for your output

  • Duplicate – Shows your desktop on the projector
  • Extend – uses the projector as a second monitor (landscape view)
  • Second Screen only – Displays only on the projector, not the podium

 

You can quickly switch through views with Win + P on the keyboard

 

You can also change the Monitor/Projector displays by:

  1. Right-click on the Desktop
  2. Select Display Settings
  3. Choose the desired display
  4. Select Keep Display or Revert

 

HDMI

W212 HDMI

There is an HDMI connection below

example of HDMI cord

 

Camera

You can use this to show demonstrations; the controls allow you to adjust the zoom

 W212 Camera

W212 Camera control

 

Conference

Adjust the settings via the Camera menu

W212 Conference

conference example

 

Screen Control

*Make sure that the cabinet behind the screen is closed

W212 Screen control

 

Help

W212 Help

 

The controls for the unit below

W212 Computer

 

Join or invite for a Conference

  • Its best if you add whom you will be conferencing with to your contacts list
  • If you have multiple people who are not in your contacts it will become confusing as they are listed as guests

 

Requesting a Skype Meeting (conference)

  1. Log into Skype for Business
  2. Locate the contact you wish to meet with
  3. Right click the contact and Select Schedule a Meeting
  4. Fill out the Subject, Location, any other information
  5. Click Send

 

Accepting a Meeting

  1. Log into Outlook
  2. Open the Meeting Request
  3. Accept the Meeting Request
  4. Click Join Skype Meeting
  5. Select the preferred option for chatting
  6. You are now connected

 

Coming soon. . .

Individual Toll-Free numbers for a better conference experience.

meeting with toll free number example

 

Click here for the PDF.